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CCNY Laptop Loaner Program

Effective August 1, 2025

NOTICE 

Please read these terms and conditions carefully. By accessing this site and any pages thereof, you agree to be bound by the terms and conditions below. If you do not agree to the terms and conditions below, do not access this site or any pages thereof.

º£½ÇÉçÇø THE LAPTOP LOANER PROGRAM 

The City College Office of Information Technology provides a laptop loaner program for current CCNY students. Laptops are internally equipped with Wi-Fi for use where wireless access exists. Wireless networking is available throughout much of the campus. All laptops are loaded with MS Office, Adobe Acrobat, and other CCNY-approved software. This program is designed for experienced computer users who are able to use the installed applications. Note: You must be logged into Wi-Fi for some software to be fully operational.

AGREEMENT OF USE AND LIABILITY

Never leave your laptop unattended under any circumstances.

• I accept full responsibility for the laptop computer and accessories I am borrowing.
• I will reimburse CCNY for the cost of repairing or replacing loaned devices and accessories if they are damaged, lost, stolen, or not returned while checked out in my name.
• I understand that I am responsible for the full cost of any loaner equipment if it is not returned.
• I understand that the replacement cost may be no less than $1,300 for Mac laptops and $1,000 for PC laptops, plus any accrued overdue fine(s).
• I will pay all overdue fines as stated in the Overdue Fines section if I fail to return the laptop and all accessories on time.
• I have witnessed the physical inspection of the laptop and its components when I checked out this equipment.  All checked parts are present and appear to be functioning.
• I understand that abuse of loan privileges may result in disciplinary action and permanent suspension from borrowing.
• I understand that any resulting charges will be sent to the Bursar’s Office and may prevent registration, diploma/transcript access, and/or graduation until paid.
• I understand that failure to return the laptop on time will be considered theft of CCNY property and may result in referral to campus security or law enforcement.
• I understand that illegal activity (e.g., hacking, pirating, viewing/downloading child pornography) is strictly prohibited and will result in disciplinary action under CUNY/CCNY policies and possible referral to criminal authorities.
• I verify that I have read and understood the Use and Liability agreement.
• I agree to comply with all related laptop loan policies.
• I agree to return the laptop as required for updates and patching to ensure the device remains secure and functional.

OVERDUE FINES 

Visit the CCNY Bursar Fee Schedule for a complete list of applicable fines.

LATE RETURNS & DATA WIPE

• Devices that are not returned by the due date will be remotely locked and wiped.
• Once locked, all data becomes unrecoverable.
• The iMEDIA Reservation Desk and the Office of Information Technology (OIT) are not responsible for any lost data.

BORROWER’S RESPONSIBILITIES 

Borrowers must:

• Never leave the laptop or other loaner device or accessory unattended while it is checked out to them.
• Never lend or give the laptop computer to another person.
• Never borrow a laptop computer on behalf of another person.
• Never save or download to the computer’s hard drive. Security software may erase all contents once powered off or rebooted.
• Store all files on a personal storage device or your student OneDrive space prior to returning the laptop.
• Provide an active phone number and keep it up to date during your loan.

DISCLAIMER 

CCNY assumes no responsibility for files stored on the hard drive or their recovery after return. CCNY is not responsible for any viruses transferred to or from a user’s media (e.g., flash drive, email, cloud service, etc.). º£½ÇÉçÇø discourages using the laptop’s hard drive for any file storage. All data is erased every time the device is rebooted.

SUPPORT 

For additional information or questions, contact: 

iMEDIA Reservation Desk 

📞 (212) 650-5480 

ðŸÂ§ iMEDIA@ccny.cuny.edu